Episode #283: Beat Kraehenmann — Managing Director, Levitronix Japan

“Don’t be the loud foreigner who just says we do it this and this and this.”

“It’s okay to make mistakes if you identify them, if you learn from them in the future.”

“If you have an open mind, just listen first.”

“You cannot spend enough time on just talking and communicating with people.”

“For me, right now it’s somebody who helps employees to achieve the potential, their mission.”

Brief Bio

Beat Kraehenmann is a Swiss-born electrical engineer who moved to Japan to change the trajectory of his life and immerse himself in Asia. After studying at a technical university and working in network engineering at Swiss Railways, he relocated to Japan independently, began full-time language study, and built early career momentum through contract roles before securing permanent employment as a network engineer. A long-time university friend working at Levitronix connected him to the company when the Swiss headquarters needed someone who could bridge Japan and Switzerland across language, culture, and technical detail. He joined Levitronix Japan around twelve and a half years ago and became Managing Director roughly a year later—his first formal management role. Under his leadership, the organisation expanded from four people in one location to a thirteen-person team spread across five offices (from Tokyo through Ogaki, Kyoto, Fukuoka and Kumamoto), supporting demanding customers in semiconductor and life sciences manufacturing with magnetic levitation pump technology designed to reduce particle contamination in ultra-fine production environments.

Narrative Summary

Beat Kraehenmann leads Levitronix Japan at the intersection of Swiss engineering precision, Japan’s uncompromising quality expectations, and the realities of scaling a specialist business across multiple regional offices. Levitronix is a Swiss company producing fluid control devices—especially pumps for semiconductor manufacturing and life science production—where particle avoidance is mission-critical. As chip structures push deeper into nanometre ranges, even microscopic contamination can become catastrophic, and the firm’s magnetic levitation approach is positioned as a practical advantage in an industry that prizes stability and repeatability.

Kraehenmann’s leadership story begins with a deliberate personal disruption: he chose Japan because it felt safe enough to navigate while still offering a gateway to broader Asia, and he committed to language learning on the ground. That same pattern—commit, learn, adapt—shapes his approach as Managing Director. He describes leadership less as command-and-control and more as enabling others: providing the means, information, and training so employees can succeed without dependency on him.

In Japan, where consensus-building (nemawashi, ringi-sho) and uncertainty avoidance often influence decision velocity, he emphasises communication discipline: listening, checking understanding, and creating the time to align—especially across non-native English environments where misunderstandings compound quickly. He also frames long-term commitment as a trust accelerator, both for customers and for employees: staying power matters in Japan, and reliability is read as intent.

A defining cultural bridge in his management is psychological safety around learning. Levitronix’s stance that mistakes are acceptable when identified and learned from runs counter to “no defect” instincts that can dominate Japanese quality mindsets. Kraehenmann doesn’t dismiss that instinct; instead, he contextualises it with real-world examples of fast growth, supplier constraints, and even customer admissions that quality issues are a daily struggle. The message is not “mistakes don’t matter,” but “learning matters more than denial”—a practical compromise that maintains credibility with Japanese expectations while keeping a smaller, faster-moving organisation functional.

As the company expanded geographically, he encountered the classic distributed-team problem: “frogs in wells” with limited visibility into each other’s context. His solution is deliberately flexible—more meetings when communication gaps appear, fewer when the system stabilises—paired with careful hiring for autonomy. He also differentiates customer engagement from template-driven “Japanese” presentations, pushing teams to stand out through demonstrations and tactile proof, while still respecting relationship norms. And while AI dominates headlines, he notes semiconductor’s conservatism: innovation must serve stable mass manufacturing, not disrupt it for fashion—though decision intelligence, digital twins, and data-driven reliability will increasingly shape how suppliers prove value without threatening uptime.

Q&A Summary

What makes leadership in Japan unique?

Leadership in Japan is shaped by long-term orientation, relationship continuity, and high expectations for reliability. Consensus processes (nemawashi, ringi-sho) can be invisible to outsiders yet decisive in outcomes, and leaders must work with cultural uncertainty avoidance rather than against it. For Kraehenmann, the practical implication is time: time to listen, time to confirm understanding, and time to build trust through consistent behaviour.

Why do global executives struggle?

Many global executives arrive expecting headquarters logic to translate directly, then get frustrated by different rhythms of decision-making, communication, and customer expectations. Kraehenmann’s warning is straightforward: don’t arrive as “the loud foreigner.” Respect is conveyed through curiosity, patience, and willingness to adapt the approach to local reality—especially before trying to “fix” anything.

Is Japan truly risk-averse?

Japan often appears risk-averse because the cost of defects is treated as existential, particularly in high-precision industries. But Kraehenmann frames the nuance: once trust exists and the learning story is clear, improvement is expected and experimentation is possible. Risk is not rejected; it is managed through process, narrative clarity, and demonstrated commitment to not repeating errors.

What leadership style actually works?

A credible, team-embedded style works: being “part of the team,” leading from the front, and doing whatever needs doing. Kraehenmann positions himself as a counsellor and mentor—helping employees prepare, equipping them with case studies, training, and presentation skills—rather than obsessing over targets and directives. This balances authority with approachability and reinforces “same boat” solidarity.

How can technology help?

Technology helps when it improves stability and learning without threatening continuity. In conservative manufacturing environments, tools that support reliability—analytics, decision intelligence, simulation, and digital twins—tend to be more acceptable than disruptive experimentation. AI may have value, but only when it strengthens repeatability, quality, and uptime rather than becoming a buzzword project.

Does language proficiency matter?

Yes, because language is trust and speed. Kraehenmann notes that multilingual environments are often “non-native on both sides,” which increases misunderstanding risk. Investing time in communication—speaking, listening, re-checking meaning—matters as much as vocabulary. Japanese proficiency also improves daily work enjoyment and strengthens customer and employee rapport, even if fluency takes years.

What’s the ultimate leadership lesson?

The ultimate lesson is enabling others: leadership is helping employees fulfil their potential and mission, and doing the quiet work of communication and trust-building that makes that possible. In Japan, that means commitment, humility, and consistent follow-through—paired with a learning mindset that treats mistakes as data, not shame.

Timecoded Summary

[00:00] Beat Kraehenmann introduces Levitronix Japan as part of a Swiss company making fluid control devices—especially pumps for semiconductor and life science manufacturing—where purity matters because particle contamination can ruin nanometre-scale production.

[05:20] He shares his personal pivot: after engineering studies and network work in Switzerland, he moved to Japan independently to avoid a “same until I die” routine, chose Japan as a safe base for exploring Asia, and committed to learning Japanese locally.

[12:45] He explains how he joined Levitronix through a university friend already inside the company, filling a critical bridge role between Japan and Switzerland, and how the organisation’s small, fast-moving nature appealed after big-company bureaucracy.

[18:30] He recounts becoming Managing Director about a year after joining—his first management role—and growing the team from four to thirteen people across five offices, hiring for autonomy and fit rather than perfect skills.

[25:10] He describes the leadership challenge of a geographically dispersed team and a practical response: increase meetings when communication is insufficient, reduce them when the system stabilises, and build a middle layer of responsibility closer to local reality.

[32:40] He explains how trust is built through long-term commitment and a company policy that treats mistakes as acceptable when identified and learned from—an approach employees value, even in a culture that prizes no-defect thinking.

[40:15] He highlights customer success in Japan as a listening exercise: understand worries first, avoid telling customers what they “should” do, and recognise that demanding Japanese buyers can make products better for global competition.

[47:30] On AI, he notes semiconductor’s conservatism: stability and mass manufacturing dominate, so new trends move slowly unless they strengthen reliability and continuous improvement.

[52:10] On language, he stresses time investment: misunderstandings arise easily in non-native English environments, so leaders must repeat, confirm, and listen deeply; Japanese ability also improves rapport and daily work.

[56:30] He concludes with advice for incoming leaders: respect the culture, engage locally, stay part of the team, communicate relentlessly, and help people succeed without becoming dependent on the leader.

About the Author

Dr. Greg Story, Ph.D. in Japanese Decision-Making, is President of Dale Carnegie Tokyo Training and Adjunct Professor at Griffith University. He is a two-time winner of the Dale Carnegie “One Carnegie Award” (2018, 2021) and recipient of the Griffith University Business School Outstanding Alumnus Award (2012). As a Dale Carnegie Master Trainer, Greg is certified to deliver globally across all leadership, communication, sales, and presentation programs, including Leadership Training for Results.

He has written several books, including three best-sellers — Japan Business Mastery, Japan Sales Mastery, and Japan Presentations Mastery — along with Japan Leadership Mastery and How to Stop Wasting Money on Training. His works have also been translated into Japanese, including Za Eigyō (ザ営業), Purezen no Tatsujin (プレゼンの達人), Torēningu de Okane o Muda ni Suru no wa Yamemashō (トレーニングでお金を無駄にするのはやめましょう), and Gendaiban “Hito o Ugokasu” Rīdā (現代版「人を動かす」リーダー).

In addition to his books, Greg publishes daily blogs on LinkedIn, Facebook, and Twitter, offering practical insights on leadership, communication, and Japanese business culture. He is also the host of six weekly podcasts, including The Leadership Japan Series, The Sales Japan Series, The Presentations Japan Series, Japan Business Mastery, and Japan’s Top Business Interviews. On YouTube, he produces three weekly shows — The Cutting Edge Japan Business Show, Japan Business Mastery, and Japan’s Top Business Interviews — which have become leading resources for executives seeking strategies for success in Japan.